A finding aid, as defined by the Society of American Archivists, is a tool that facilitates discovery of information within a collection of records. In other words, a finding aid is a descriptive guide and inventory to a manuscript collection. It provides context by describing the collection’s creator and the conditions under which the materials were created. A finding aid also provides a description of the collection’s contents, e.g. a box or container list.
Below is a list of recently processed (or reprocessed) collections and their corresponding finding aids.
August 15, 2017
J. W. Hollis to Joseph Funk Letters, SC 0242
The J. W. Hollis to Joseph Funk Letters, 1832, 1836, are comprised of nine letters written to Funk by his publisher J. W. Hollis of Winchester, Virginia. The letters discuss in considerable detail various editorial changes to Funk’s works A Compilation of Genuine Church Music and The Confession of Faith, which Hollis printed in 1832 and 1837 respectively.
Robert Stephen Papers, SC 0243
The Robert Stephen Papers, 1815-1849, primarily document the taxes paid by Greenbrier County, Virginia (now West Virginia) resident, Robert Stephen. The tax receipts document the taxes Stephen paid to the sheriff of Greenbrier County and include taxes paid for slaves, cattle, and land.
Alumni Association Records, UA 0022
The Alumni Association Records, 1934-2015, consists of 4.29 cubic feet in 13 boxes. The collection primarily consists of the administrative files of the James Madison University Alumni Association, all referring to the individual graduated classes of JMU, Madison College, and the State Normal School.
July 14, 2017
Kappa Kappa Psi Records, UA 0021
The Kappa Kappa Psi Records, 1958-2009 (bulk 1979-2009), contain organizational files of and pertaining to the Eta Omicron chapter of the band service fraternity Kappa Kappa Psi at James Madison University. In addition to these administrative files is a large collection of photographic and ephemeral material.
Davis, Kline, and Hutton Family Papers, SC 0241
The Davis, Kline, and Hutton Family Papers, 1816-1977, are comprised of correspondence, scrapbooks, photographs, legal documents, and miscellaneous papers relating to Charles L. Davis of Singers Glen, Virginia and his descendants. Some documents are seemingly unrelated to the aforementioned families, but concern other local persons.
June 20, 2017
Marching Royal Dukes Records, UA 0016
The Marching Royal Dukes Records contain the organizational files pertaining to the operation of the JMU marching band from 1975-2016. In addition to these files, the records include ephemera, photographs, and audio-video recordings of and pertaining to the Marching Royal Dukes.
Charles Jackson Letter Books, SC 0234
The Charles Jackson Letter Books, 1890-1904 consists of three books created by Charles A. Jackson throughout his career. They contain assorted correspondence, legal cases, and personal viewpoints of Charles Jackson as he acted as a New York lawyer and Virginia business operator. He was heavily involved in the Shenandoah Land & Anthracite Coal Company.
June 2, 2017
Edith May Fultz Cavendish Photographs, SC 0239
The Edith May Fultz Cavendish Photographs, ca. 1940, include 43 unique black-and-white photographs of Madison College while Cavendish (née Fultz) was a student at the school. Dormitory life and dormitory interiors, campus buildings, snowscapes, general student and social life, and fellow classmate portrait photographs are all captured.
May 31, 2017
Alpha Spitzer Travel Diary, SC 0069
The Alpha Spitzer Travel Diary, 1939, is comprised of one 3 ¾ x 5 ¾ inch spiral notebook chronicling Spitzer’s trip with her sister Margaret from Broadway, Virginia to Pueblo, Colorado and back during the summer of 1939. Both Spitzer sisters were alumni of Broadway High School and the State Teachers College at Harrisonburg.
Kathryn Eye Papers, SC 0231
The Kathryn Eye Papers, 1920-1991, contain the papers of Kathryn Eye, local resident and missionary to the Belgian Congo. Materials document Eye’s life, missionary work, and exhibit of her art collection at the Madison Art Collection and include correspondence, ephemera and stamps, and a scrapbook.
Patricia Chalfant Women’s Rights Collection, SC 0240
The Patricia Chalfant Women’s Rights Collection, 1968-1978, is comprised of publications, ephemera, and conference material documenting second-wave feminism and the women’s liberation movement. Key subjects include the Equal Rights Amendment (ERA), the National Organization for Women (NOW), and various organized marches including the July 9, 1978 March for the Equal Rights Amendment in Washington, D.C.
May 22, 2017
Shenandoah Valley Bicycle Coalition Records, SC 0230
The Shenandoah Valley Bicycle Coalition Records, 1983-2016, document the activities of the Shenandoah Valley Bicycle Coalition (SVBC), formerly named the Shenandoah Valley Bicycle Club. Materials include newsletters, meeting minutes, correspondence, and promotional material and route maps for the Annual Shenandoah Valley Century Ride.
Shuler Family Papers, SC 0071
The Shuler Family Papers, 1893-1930, are comprised of one scrapbook of recipes and home remedies, three ledgers, and one State Normal School course notebook created by the Shuler family of Port Republic, Virginia.
April 17, 2017
Thomas N. and Sarah C. Lindsey Letter, SC 0067
The Thomas N. and Sarah C. Lindsey Letter, 1861, is comprised of one letter written by the Lindseys of Churchville, Virginia to a Mr. Wynant. The letter is dated June 24, 1861, just two months after the start of the American Civil War. While Mr. and Mrs. Lindsey addressed Mr. Wynant separately, resulting in two distinct letters, both letters are contained on one leaf. The Lindseys comment on the changes taking place in Churchville and the Shenandoah Valley as a result of the Civil War. Additionally, they mention the price and scarcity of goods, harvest yields, the evils of liquor, and general community news.
Barnhart Family Papers, SC 0237
The Barnhart Family Papers, 1836-1944, are comprised of assorted documents chiefly relating to the Barnhart family of New Hope, Virginia in Augusta County, particularly George Barnhart II and his son Gideon Barnhart. Materials include correspondence, bills, receipts and invoices, deeds, and envelopes. The collection also includes many documents concerning the estate of George Barnhart II. There are also materials within this collection pertaining to persons not directly related to the Barnharts.
Copp’s Schoolhouse Notebook and Ledger, SC 0238
The Copp’s Schoolhouse Notebook and Ledger, 1867-1908, is comprised of one bound volume of notes on Dr. Benjamin Mosby Smith’s lectures; the constitution, by-laws, and meeting minutes of the Johnsonian Lyceum (meetings were held at Copp’s Schoolhouse in Maurertown, Virginia which was located in the Johnson Magisterial District); and unrelated personal property lists of Shenandoah County residents.
Common Ground Records, SC 0126
The Common Ground Records, 1983-2000, consists of the newsletters, administrative files, and other material related to or published by the now-defunct Harrisonburg peace and justice organization Common Ground and its predecessors, The Network for Peace and Justice and Common Weal.
March 21, 2017
Elizabeth Brooks Tax Receipts, SC 0068
The Elizabeth Brooks Tax Receipts, 1832-1836, are comprised of three receipts of taxes paid by Rockingham County, Virginia resident Elizabeth Brooks. For each year, Brooks paid $5.00 on one 30-acre tract of land.
Etta Evans Scrapbook, SC 0070
The Etta Evans Scrapbook, 1935-1936, is comprised of one bound scrapbook containing memorabilia, ephemera, and correspondence from Evans’ time as a student at the State Teachers College at Harrisonburg. Evans annotated the scrapbook by describing the items pasted within.
Thomas Gathright Papers, SC 0233
The Thomas Gathright Papers, 1923-1933, consisting of 2.1 cubic feet of material, are primarily comprised of the business correspondence and property blueprints of Thomas Gathright, a land-purchasing agent for the C&O Railway.
March 6, 2017
Edna T. Shaeffer Retirement Letters, SC 0061
The Edna T. Shaeffer Retirement Letters, 1940, 1956, is a collection of approximately 60 congratulatory letters presented to Shaeffer upon her retirement as director of the Glee Club from Madison College. Correspondents are former students who sang under direction and tutelage.
Hester A. Helmick Simmons Receipts, SC 0062
The Hester A. Helmick Simmons Receipts, 1945-1948, are comprised of approximately 85 cancelled checks from the Grant County Bank (Petersburg, West Virginia) checking account of Hester Helmick.
Bertha Couchman Hess and Ethel Virginia Dunn Correspondence, SC 0063
The Bertha Couchman Hess and Ethel Virginia Dunn Correspondence, 1918-1927, is comprised of four postcards and seven letters written by Hess and Dunn, her niece, to their family in Martinsburg, West Virginia. Couchman authored three postcards while visiting Harrisonburg in August 1918 and the remainder of the correspondence was written by Dunn while she was a student at the State Teachers College at Harrisonburg and while she was a teacher in Morgantown, West Virginia.
Ellen Frank Armentrout Papers, SC 0064
The Ellen Frank Armentrout Papers, 1961-1964, are comprised of facsimiles of one essay, seven letters, and 15 photographs from Armentrout’s time as a student at Madison College.
Louise Fontaine Baker Letter, SC 0065
The Louise Fontaine Baker Letter, 2004, is comprised of a five-page facsimiled account of Baker’s life including her time as a student during the 1920s at the State Teachers College at Harrisonburg.
February 22, 2017
Ezra M. Minnick Sr. Diary, SC 0051
The Ezra M. Minnick Sr. Diary, 1900, is comprised of one Excelsior Diary with daily entries by Timberville, Virginia farmer and government inspector, Ezra M. Minnick Sr. General subject matter includes weather reports, local and state politics, business dealings, and personal news and events.
Stanley Wyatt Photographs, SC 0052
The Stanley Wyatt Photographs, 1970-1972, are comprised of seven black-and-white photographs of Madison College and include campus views, construction, and building interiors. The photographs were presumably taken by alum Stanley Wyatt (‘74).
Naomi Thacker Lockard Papers, SC 0054
The Naomi Thacker Lockard Papers, 1941-1943, contain Lockard’s course registration materials from her time as a student at Madison College.
“Young Eph’s Lament” Song Sheet, SC 0055
The “Young Eph’s Lament” Song Sheet, ca. 1850-1899, is a 5 x 8 inch hand-colored lithograph song sheet featuring four stanzas in stereotypical black dialect.
Jack Gaines Letter, SC 0056
The Jack Gaines Letter, 1948, is an official notice from Hope Vandever, Madison College Dean of Women, notifying Jack Gaines of Harrisonburg that he has been placed on the “Approved List of Local Men.”
Patsy Wheeler Gochenour Photographs, SC 0057
The Patsy Wheeler Gochenour Photographs, ca. 1957, are comprised of five black-and-white photographs of Madison College and include views of the quad and dorm room interiors. The photographs were presumably taken by or on behalf of alum Patsy Wheeler Gochenour (‘57).
Ruth Hall Brooks Photographs, SC 0058
The Ruth Hall Brooks Photographs, 1943-1945, are comprised of three black-and-white photographs of Madison College and include one view of Wilson Hall in the snow and two photographs of students.
Jessie Stoutamyer Diary, SC 0059
The Jessie Stoutamyer Diary, 1905, 1911, consists of one bound (hand-stitched) diary kept by 18-year-old Augusta County native, Jessie Jackson Stoutamyer. The diary spans January 1 through August 30, 1911, with a final entry chronicling her brother George’s death on October 11, 1911. Stoutamyer’s entries include her daily activities and family news. Also included is a separate sheet on which Stoutamyer transcribed “The Yellow Rose of Texas.”
“Prayer Meeting in a Contraband Camp – Washington, 1862” Steel Engraving, SC 0060
The “Prayer Meeting in a Contraband Camp – Washington, 1862” Steel Engraving, 1887, is comprised of one 5 ¼ x 8 ¾ inch engraving featuring imagery of African-American worshippers, crowded into a small dark cabin. The prayer meeting attendees are depicted as singing, clapping, dancing, stomping their feet, and generally moving about energetically with arms uplifted.
Middlebrook School Minstrel Show Photograph, SC 0066
The Middlebrook School Minstrel Show Photograph, 1954, depicts the cast, including students and presumably teachers and administrators, of a minstrel show at the Middlebrook School in Augusta County, Virginia.
January 26, 2017
Office of the President: Board of Visitors Records, UA 0010
The Office of the President: Board of Visitors Records, 1908-2001, document the activities of the James Madison University Board of Visitors and its predecessor, the Board of Trustees. Materials include meeting minutes, correspondence, financial documents, and president’s reports.
January 12, 2017
Frances Logan Gillam Papers, SC 0035
The Frances Logan Gillam Papers, 1939-1940, are comprised of photographs of the Madison College campus dating to the 1939-1940 academic term and miscellaneous materials from Gillam’s time as a student at Madison College.
Julia Smith Martin Papers, SC 0036
The Julia Smith Martin Papers, 1945-1948, contain event programs, disciplinary slips, and papers collected by Julia Lewis Smith Martin during her time as a student at Madison College.
Sarah McAllister Thrash Papers, SC 0037
The Sarah McAllister Thrash Papers, 1951-1995, contain memorabilia from Sarah McAllister Thrash’s time at Madison College in the early 1950s. The collection is comprised primarily of photographs taken at Madison College alumni events dating from the early 1970s to 1995.
Patricia Bourne Munoz Papers, SC 0038
The Patricia Bourne Munoz Papers, 1952-1955, contain two items belonging to Patricia Bourne Munoz, a 1957 Madison College graduate. Items include one program from the Madison College May Day of 1957 and one program from a 1955 Virgil Fox organ concert.
Nancy Walker Bouvier Papers, SC 0039
The Nancy Walker Bouvier Papers, 1951, are comprised of papers collected during Bouvier’s time as a student at Madison College. Items include a grade report and blank day trip forms.
Eva Rooshup Kohl Papers, SC 0040
The Eva Rooshup Kohl Papers, 1919, 1971, contain paper memorabilia belonging to Eva Rooshup Kohl from her time as a student at the State Normal School for Women at Harrisonburg.
Katherine Winfrey Scrapbook, SC 0041
The Katherine Winfrey Scrapbook, 1911-1912, contains photographs, signatures, handwritten notes, calling cards, event programs, newspaper clippings, and miscellaneous pieces of ephemera relating to Winfrey’s time as a student at the State Normal and Industrial School for Women at Harrisonburg.
Clara Soter Papers, SC 0042
The Clara Soter Papers, 1969-1971, contain the January 1971 issue of the Journal of the American Dietetic Association and one report by Soter entitled “Sound Barrier,” written for the U.S. Public Health Service Hospital in Norfolk, Virginia.
Cleveland Family Papers, SC 0043
The Cleveland Family Papers, 1880-1958, are comprised primarily of photographs of Elizabeth and Annie Cleveland and other Cleveland family members. Additional materials include documents related to the deaths of Annie and Elizabeth Cleveland.
Lois Hogan Everett Papers, SC 0045
The Lois Hogan Everett Papers, 1953-1955, contain a Madison College homecoming program, admissions publications, essay, and other event programs collected by Lois Hogan Everett during her time as a student at Madison College.
Mary Catherine Lyne Papers, SC 0046
The Mary Catherine Lyne Papers, 1942-2001, contain photographs, programs, memos, and newspaper clippings related to Mary Catherine Lyne’s time spent serving in the SPARS (the Women’s Reserve of the Coast Guard) from 1943 to 1947.
December 20, 2016
Mt. Clinton Voter Registers, SC 0010
The Mt. Clinton Voter Registers, 1867-1901, are comprised of three voter registers for Mt. Clinton in Rockingham County, Virginia. Two voter registers document white male voters and one register documents “colored” male voters. The collection also includes two notes and one printed document from the Commonwealth of Virginia.
Agnes Mason Price Papers, SC 0034
The Agnes Mason Price Papers, 1930-1935, are comprised of materials from Price’s time as a student at the State Teachers College at Harrisonburg. The collection includes report cards and receipts.
Nathan L. Jones Scrapbook, SC 0127
The Nathan L. Jones Scrapbook, 1922-1974, consists of photographs, drawings, letters, and legal documents pertaining to the life and experiences of Nathan L. Jones, retired district highway equipment superintendent of the Virginia Department of Highways and Transportation.
December 8, 2016
Jay G. Rainey Papers, SC 0024
The Jay G. Rainey Papers, 1970-1996, bulk 1970-1977, consist of five legal folders (.1 cubic feet). The collection is comprised of materials relating to Rainey’s role in the April 1970 protest of three faculty members’ non-reappointment. Additional materials are related to The Fixer, a student-run newspaper of which Rainey was an editor, and political brochures and newsletters from the AFL-CIO.
December 6, 2016
“The Negro” Lithograph, SC 0021
“The Negro” Lithograph, ca. 1850-1860, portrays a young man of African descent.
“Peggy’s Doctor” Cast Photograph, SC 0022
The “Peggy’s Doctor” Cast Photograph, ca. 1934-1935, is a glossy black-and-white promotional still photograph with text overlaid depicting the cast of the radio drama “Peggy’s Doctor” which ran from 1934-1935.
Zeno Bakery Postcard, SC 0023
The Zeno Bakery Postcard, 1937, portrays Jimmie Packard, an African-American baker in a white chef’s coat and baker’s hat, as “Zeno’s Singing Baker.” The postcard, dated February 24, 1937, is addressed to Mrs. Pearl Allen of South Vernon, Massachusetts.
Harrisonburg Redevelopment & Housing Authority Photographs, SC 0235
The Harrisonburg Redevelopment & Housing Authority Photographs, consisting of two Hollinger boxes and one half-Hollinger box (.86 cubic feet), are comprised of photographs used by the Harrisonburg Redevelopment & Housing Authority in their urban renewal programs. The bulk of the photographs capture buildings targeted for urban renewal in downtown and residential Harrisonburg, Virginia in the 1960s and 1980s.
December 1, 2016
Otto Brothers Letters, SC 0014
The Otto Brothers Letters consist of two letters from Jacob W. and Henry H. Otto to their parents in Altoona, Pennsylvania, dated March 10 and March 18, 1865. They write to inform their parents of their condition while their regiment is stationed in Hancock Station, Virginia.
John Frederick Pierson Papers, SC 0015
Collection of James Frederick Pierson’s personal copies of Civil War and post-Civil War literature including enlistment parameters and several invitations, dinner menus, programs, and other memorabilia from various veteran associations to which Mr. Pierson belonged.
Slave Bill of Sale, SC 0016
The bill of sale for “Negro Girl Edny,” July 1, 1858, consists of a single hand-written receipt documenting the monetary value and sale of an enslaved female by owner J. Vanderveer.
Union General Orders No. 190, SC 0017
Union General Orders No. 190, dated June 25, 1863, is a printed Union Army directive issued during the American Civil War. This directive was ordered by the Union Assistant Adjutant General Edward D. Townsend, and called for all new recruits to be paid a sum of $402.00 and for those who re-enlisted to be paid $400.00.
Confederate War Tax Form, SC 0018
The Confederate War Tax Form, 1863, documents a series of guidelines for the taxation of unique goods and services by the Confederacy in Virginia. The two-sheet, partly printed form lays out all the materials which are to be taxed and includes a statement of the possession of liquor to be taxed. The forms were signed by James Gwyn of Richmond, Virginia and Confederate Assessor W.E. Johnson.
Philip H. Scott Letters, SC 0019
The Philip H. Scott Letters, 1951-1953, consist of four letters, three of which are addressed to Philip H. Scott, a seventh generation descendant of James Madison, from the Office of the Dean at Madison College. The fourth is a handwritten draft letter from Scott to Percy H. Warren, Chairman of the Madison Day Celebration.
Adam and Wayman Collins Confederate Vouchers, SC 0020
The Adam and Wayman Collins Confederate Vouchers, ca. 1862-1864, contain three vouchers, each paying $10.00 to the family of Adam and Wayman Collins. The Collins’, brothers from Wytheville, Virginia, were Confederate soldiers during the American Civil War.
November 18, 2016
William B. Durie Letter, SC 0013
Letter written by William B. Durie, a Union Private during the American Civil War, to his sister dated December 27, 1864. Durie writes to his sister about his state of being, conditions in camp, and personal information about Christmas during the Siege of Petersburg.
November 2, 2016
Furious Flower Poetry Center Records, UA 0017
The Furious Flower Poetry Center Records, consisting of 8.7 cubic feet (13 Hollinger boxes, 1 half-Hollinger box, 1 oversize flat folder), document the departmental activities of the Furious Flower Poetry Center.
Furious Flower Poetry Center Conference Records, UA 0018
The Furious Flower Poetry Center Conference Records, consisting of 6.03 cubic feet (9 Hollinger boxes, 1 oversize Hollinger box, 1 record storage box, 1 rolled storage container, 1 oversize flat folder), is comprised of the materials related to the decennial Furious Flower Poetry Center conferences beginning with the inaugural conference in 1994.
October 25, 2016
Hugh Starke Morrison Account Book, SC 0004
The Hugh Starke Morrison Account Book, 1871-1876, consists of one ledger that documents the business transactions and expenses of Hugh Starke Morrison’s photography studio in Harrisonburg, Virginia.
Joseph J. Dorsey Papers, SC 0005
The Joseph J. Dorsey Papers, ca. 1912-1953, consisting of one folder, contain two photographs of Joseph J. Dorsey and his 1953 obituary as published in the Daily News-Record.
Brocks Gap Photographs, SC 0006
Two photographs on mounted board, dated 1905, of road construction in Brocks Gap in northwestern Rockingham County, Virginia. Both photographs are attributed to New Market photographer, B. B. O’Roark.
Barbara White Tour Diary, SC 0007
The Barbara White Tour Diary, 1921-1922, is comprised of a 6¾ x 8¼ manuscript diary kept by White while traveling aboard the Cunard Liner RMS Albania to England, France, Switzerland, and Italy from 1921-1922. Also, included are loose items from the diary and two telegrams.
John A. Frenger Diary and Account Book, SC 0008
The John A. Frenger Diary and Account Book, 1880-1892, consists of one ledger that contains periodic diary entries in which Frenger, a farmer from Greenville, Augusta County, documents the weather, his local travels, farm activities, and commentary on political events. The ledger also includes accounts of Frenger’s household and farm expenses and income.
Emilyn Peterson Papers, SC 0009
The Emily Peterson Papers, 1929-2002, bulk 1929-1933, consists of five folders (in one half-Hollinger box) of materials relating to Peterson’s time as a student at the State Teachers College at Harrisonburg. Included are academic and athletic materials, memorabilia and ephemera, tickets to sporting and theatrical events, and newspaper clippings from The Breeze.
Sister Speak Records, UA 0015
The Sister Speak Records include administrative files from 2001-2013 related to Sister Speak, a feminist literary journal and organization at James Madison University.
October 3, 2016
William Ingham Papers, SC 0002
This collection, consisting of 31.36 cubic feet (94 Hollinger boxes and 2 half-Hollinger boxes), contains the professional and academic papers of Dr. William Ingham, professor emeritus of physics at James Madison University.
Audie Scott Tilghman Papers, SC 0011
This collection primarily consists of letters from 1927 sent from Audie Tilghman to her family in Norfolk during her first year at the State Teachers College in Harrisonburg, Virginia. Also contains bills, a student handbook, and various ephemera from 1925-1930.
Delphine Hurst Parsons Papers, SC 0012
Materials include correspondence, paper ephemera, scrapbooks, yearbooks, and memorabilia of Delphine Hurst Parsons from her time as a student at Maury High School in Norfolk, Virginia and at the State Teachers College (STC) at Harrisonburg, with one vinyl record of the Madison College Choir Concert of 1966, and a single photograph from the 1976 reunion of STC students. This collection also contains three yearbooks owned by Nellie Cowan Williams, a close friend and STC classmate of Delphine Parsons, and four yearbooks belonging to Hurst.
Valley of Virginia Pen Women Records, SC 0025
This collection contains the administrative and organizational records and scrapbooks of the Valley of Virginia Branch of the National League of American Pen Women. Materials related to procedural policies and bylaws, branch meeting minutes, newsletters, exhibitions and contests, branch members, photographs, and community women in the arts are included.
Betty Coe Cinquegrana Papers, SC 0030
This collection contains the papers of Betty Coe Cinquegrana, who attended Madison College from 1960-1964. Materials date from 1960-2014 and relate to her time as a student at Louisa County High School and Madison College, and life after college. Materials relating to the Betty Coe ’64 and Paul J. Cinquegrana Scholarship, established in the mid-2000s, are also included.