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Workshop Brochure

Workshop Brochure Procedures

Listed below are the procedures to complete the Workshop Brochure Each Semester.

Semesters a Brochure is created:

Google Docs – Create a WEBSITE document and a BROCHURE document

Deadlines: Post on Google Docs at the Top so everyone is aware. (Jamie)

8 Weeks Prior to Exams: Brainstorming Meeting with Faculty Development, Librarians, Faculty and others who teach workshops (D. Lee Beard, Dave Stoops, Grover Saunders, etc.) (Jamie)

7 Weeks Prior to Exams: All brochure items due on Google Doc (Workshops – BROCHURE) Usually the Friday of this week. Make it clear, anything not on this Google Doc will not be published in the brochure. (Jamie)

6 Weeks Prior to Exams:
Add dates for all workshops (be sure to check instructor’s calendars and try not to overload training for anyone, mostly try for no more than 2 workshops a week if possible) (Jamie)
Add all workshops into Room Schedule to ensure rooms are available for dates chosen. (Bobbi)

5 Weeks Prior to Exams: CRAIG DESIGN TIME

4 Weeks Prior to Exams: CRAIG DESIGN TIME

3 Weeks Prior to Exams: CRAIG DESIGN TIME
Submit Bulk Mail Request (allow for at least 9 days!) Form is located here: After getting Sarah’s signature, fax to HR at x8-7916. (Bobbi)
Send PDF Copy of brochure to Michelle Chase in HR ( Doesn’t need to be final. (Bobbi)
Email Audrey Simmons in mail services to give her a heads up of when we plan to bring the printed brochures to her that is supposed to go to all faculty. (Bobbi)

2 Weeks Prior to Exams:
1st draft from Craig provided to Jamie
Send draft out to everyone to review and ask for edits by Wednesday (Jamie)
Compile all edits and send to Craig (Jamie)
2nd Draft provided, send to Andrea and Sarah for their approval
When final draft approved – start printing!!

1 Week Prior to Exams
Print Brochures (Craig)
Bring Brochures to Mail Services (Craig)
Finalize WEBSITE Google Document
Upload workshops to training database for CIT Website (Bobbi)
Website Slider (Craig Design, Jamie Post to Website)
PDF for CIT Website (Send to Grover to Post)

First Week Faculty Return from Break
Email to all faculty announcing workshops (it’s better if this email goes after they have received the brochure) Send to Sheila Hopkins for distribution to all faculty. Also email Joe Urgo and ask to post to JMU Faculty Notes Page.

Example Email:
The Center for Instructional Technology’s Spring Workshop and Event schedule and registration is now available at
CIT Spring 2011 Workshop Strands- CIT Open Sessions, Google Earth Workshop Series, Research, Multimedia & More, Clickers and Blackboard & Online Tools.
CIT Spring 2010 Events:
• Classroom Technology Sandbox – Request for Applications- The Center for Instructional Technology invites you to submit an application to its 2011 Sandbox Project. This immersive sandbox program will explore the instructional applications and benefits of incorporating technology into face-to-face teaching in a classroom environment. More information:
• CIT Fireside Chat: iPads, iPods, Droids, Oh My!- Join the CIT staff and your colleagues to discuss mobile learning in higher education. Visit for more information and to register.
• Google Earth Sandbox Faculty Showcase- The CIT will host the Google Earth & Geospatial Projects on the Shenandoah Valley event to showcase content created by JMU faculty. Visit for more information.
• WordPress Pilot Faculty Showcase: Using WordPress for Course blogs and Websites- A panel of faculty participants will share their experiences working with WordPress, including successes, challenges, and innovative applications. Visit for more information and to register.
• Conversations on Web Technology, Teaching and Learning- Web technologies are now commonplace in the teaching and learning experience. Sponsored by CIT, CFI and Disability Services, this event provides you with an opportunity to hear about and discuss strategies for designing and delivering online course content in ways that compliment students’ various learning styles and abilities.. Visit for more information and to register.
• Online Roadshow Series- The CIT is going on the road virtually to demonstrate instructional technologies that could enhance teaching and learning. Demonstrations are online and may be accessed anytime from anywhere. Roadshows this semester include Diigo, Prezi, Tumblr, Dipity, Dropbox, Wix, Scribd and Aviary. Visit the Roadshow site at
• Faculty Forums- The forum is a meeting-place dedicated to promoting a campus-wide discussion about topics of current interest in the areas of instructional technology application, pedagogy and trends in face-to-face, distance and blended learning. Topics this semester include:
– Clickers: More Than a Classroom Management Tool- Friday, February 18 12:30-2:00 P.M. (ECL 5211)
– Blended Learning Initiative: Engaging Students in Face-to-Face and Online Environments- Friday, March 18 12:30-2:00 P.M. (ECL 5211)
– The Power of Immersive and Simulation-Based Learning- Friday, March 25, 12:30-2:00 P.M. (Taylor 405)
Visit for more information and to register.
In addition, we provide individualized House Call services, customized instruction for groups of faculty and staff, in-class instruction for students, walk-in scanning stations, video and audio production and editing assistance, and individualized consultation services. iPod and Clicker loaner programs are also available.
We look forward to working with you this semester!
Center for Instructional Technology